HomeTren&dHow to Write a Cancelled Cheque: A Comprehensive Guide

How to Write a Cancelled Cheque: A Comprehensive Guide

Writing a cancelled cheque may seem like a simple task, but it is essential to understand the correct procedure to avoid any confusion or complications. Whether you need to provide a cancelled cheque for setting up automatic payments, verifying your bank account details, or any other financial transaction, this article will guide you through the process step by step. By the end, you will have a clear understanding of how to write a cancelled cheque and why it is necessary.

What is a Cancelled Cheque?

A cancelled cheque is a cheque that has been marked as “cancelled” by the account holder. It is used as a proof of ownership of the bank account and provides important information such as the account number, account holder’s name, and bank details. While the cheque itself cannot be used for any financial transaction, it serves as a document to verify the account details.

Why Do You Need a Cancelled Cheque?

There are several situations where you may be required to provide a cancelled cheque:

  • Setting up automatic payments: Many organizations, such as utility companies, insurance providers, and loan agencies, require a cancelled cheque to set up automatic payments from your bank account. This ensures that the payments are made accurately and on time.
  • Verifying bank account details: When applying for various financial services, such as loans, credit cards, or investment accounts, the financial institution may ask for a cancelled cheque to verify your bank account details. This helps prevent fraud and ensures that the funds are transferred to the correct account.
  • Direct deposit: If you receive payments from your employer or government benefits directly into your bank account, they may ask for a cancelled cheque to confirm the account details.

Step-by-Step Guide to Writing a Cancelled Cheque

Follow these steps to write a cancelled cheque correctly:

Step 1: Gather the Required Materials

Before you start writing a cancelled cheque, make sure you have the following materials:

  • A blank cheque from your bank account
  • A pen with permanent ink

Step 2: Fill in the Date

Start by filling in the date on the cheque. Write the current date in the designated space provided on the cheque. Make sure the date is legible and accurate.

Step 3: Write the Payee Name

In the “Pay” or “Pay to the Order of” field, write the word “CANCELLED” or “VOID” in capital letters. This indicates that the cheque is cancelled and cannot be used for any financial transaction. Make sure the word is written clearly and covers the entire space.

Step 4: Cross Out the Bearer Word

Next, cross out the word “Bearer” on the cheque. This ensures that the cheque can only be deposited into the account mentioned on the cheque and cannot be cashed by anyone else.

Step 5: Sign the Cheque

Sign the cheque in the designated space at the bottom right corner. Use the same signature that you use for your regular cheques. This signature confirms that you are the account holder and have authorized the cancellation of the cheque.

Step 6: Provide Additional Information (Optional)

Some organizations may require additional information on the cancelled cheque, such as your account number, bank branch, or contact details. If necessary, write this information clearly on the cheque to ensure accurate verification.

Step 7: Keep a Record

Make a note of the cheque details, including the cheque number, date, and amount (if any), for your records. This will help you track the cheque and ensure that it is not misused.

Frequently Asked Questions (FAQs)

Q1: Can I use any cheque to write a cancelled cheque?

No, you should use a blank cheque from your own bank account to write a cancelled cheque. Using a cheque from another account may lead to confusion and may not serve the purpose of verifying your own bank account details.

Q2: Can I use a pencil to write a cancelled cheque?

No, it is recommended to use a pen with permanent ink to write a cancelled cheque. This ensures that the writing cannot be easily erased or altered.

Q3: Do I need to inform my bank when I write a cancelled cheque?

No, you do not need to inform your bank when you write a cancelled cheque. However, it is always a good practice to keep a record of the cancelled cheque and its details for your own reference.

Q4: Can a cancelled cheque be used for fraudulent purposes?

No, a cancelled cheque cannot be used for any financial transaction. It only serves as a proof of ownership of the bank account and provides the necessary details for verification purposes. However, it is important to keep the cancelled cheque in a safe place to prevent any misuse.

Q5: How long is a cancelled cheque valid?

A cancelled cheque does not have an expiration date. However, it is recommended to provide a recent cancelled cheque, preferably issued within the last three months, to ensure that the account details are up to date.


Writing a cancelled cheque is a simple yet important task that may be required in various financial situations. By following the step-by-step guide provided in this article, you can ensure that you write a cancelled cheque correctly and provide accurate information for verification purposes. Remember to use a blank cheque from your own bank account, write “CANCELLED” or “VOID” clearly, cross out the word “Bearer,” sign the cheque, and keep a record of the cheque details. By doing so, you can confidently provide a cancelled cheque whenever it is required, knowing that your bank account details are accurately verified.

Riya Sharma
Riya Sharma
Riya Sharma is a tеch bloggеr and UX/UI dеsignеr spеcializing in usеr еxpеriеncе dеsign and usability tеsting. With еxpеrtisе in usеr-cеntric dеsign principlеs, Riya has contributеd to crafting intuitivе and visually appеaling intеrfacеs.

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